Beyfilmz Media Production Company
When companies hire us for full event production, they aren’t just getting a standard video crew—they’re getting a highly skilled team that operates seamlessly to capture every moment, produce high-quality content, and enhance the event experience. From videography and photography to live streaming and AV support, we tailor our services to match the unique needs of every event, ensuring a smooth and professional execution. Here’s an in-depth look at how we work and the value we bring.
Customized Event Packages for Every Need
No two events are the same, which is why we offer fully customizable packages based on the client’s requirements. Whether it's a single-day conference or a multi-day summit, we scale our services accordingly to provide complete coverage.
Setting the Stage: Our Pre-Event Setup
Before the event begins, our team arrives early to set up. This includes:
Multi-Camera Setup for Videography
We start with a two-camera setup—one wide-angle shot and one medium shot—to ensure comprehensive coverage of the main ballroom or general session.
Depending on the event’s scale, we can add additional cameras to enhance production value.
Breakout Room Coverage
While not always required, we offer single-camera setups for breakout rooms when clients request them.
B-Roll Videographer
A dedicated videographer moves throughout the venue, capturing b-roll footage—attendees networking, engaging in discussions, and moments of excitement.
This is essential for producing engaging recap videos.
Event Photography
Our professional event photographer captures candid moments, speaker highlights, and group interactions.
Media Corner for Interviews & Testimonials
We set up a dedicated media space with professional lighting, cameras, and microphones.
This allows us to capture interviews with keynote speakers, attendees, and organizers, providing valuable social proof and additional content for future marketing.
Our Event Coverage Process
Once the event kicks off, our team works efficiently behind the scenes to document everything while maintaining a non-intrusive presence. Here’s how we operate:
Videography
We record full-length sessions of the general event programming, ensuring high-quality footage from multiple angles.
For clients who request it, we provide full recordings of breakout sessions.
Our floating videographer ensures that we capture engaging b-roll moments, helping to create dynamic highlight reels.
Photography
Our photographer moves throughout the venue to capture candid moments and formal shots.
We offer an optional headshot station, allowing event attendees and team members to update their professional photos.
Live Streaming (Optional Add-On)
If the client opts for live streaming, we handle everything from setup to execution, ensuring a seamless stream for virtual attendees.
We manage all logistics, including multi-camera live switching and real-time audio mixing.
AV Support (Optional Add-On)
We can supply and set up essential AV equipment, including projectors, TVs, wireless microphones, podium microphones, and panelist microphones.
For events with an existing AV provider, our team collaborates seamlessly with them or can operate the venue’s existing AV equipment.
Deliverables: What Our Clients Receive
After the event, our clients receive a comprehensive package of media content, including:
Full-Length Recordings
All general sessions and breakout sessions (if requested) are delivered in high-quality format.
Interviews & Testimonials
Professionally edited interviews that can be used for marketing and future event promotions.
Daily Highlight Videos
For multi-day events, we provide daily recaps that summarize the key moments of each day.
Final Event Recap Video
A high-energy recap video that captures the essence of the entire event.
Social Media Clips
Short-form videos optimized for platforms like Instagram, LinkedIn, and Facebook.
Testimonial Reels
Compilations of attendee and speaker testimonials to showcase the event’s impact.
Why Clients Trust Us for Their Event Production
Comprehensive Media Solutions: We provide everything needed for high-quality event coverage, eliminating the hassle of hiring multiple vendors.
Seamless Integration with Existing AV Teams: We work with in-house AV teams or can provide our own equipment and technicians.
Engaging Storytelling: Our focus isn’t just on recording; we craft compelling stories that capture the energy and impact of each event.
Quick Turnaround Times: Clients receive polished content promptly, enabling them to maximize event marketing efforts.
A Team That Works Like an Extension of Your Brand: We operate professionally, ensuring a smooth, hassle-free experience from setup to delivery.
Ready to Elevate Your Event Coverage?
If you’re planning a conference, summit, or corporate event and want to ensure it’s captured with the highest production quality, we’re here to help. From videography and photography to live streaming and AV support, we offer a full-service media solution that brings your event to life.
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